Order in respect of admission procedure for pre-primary classes in the recognized schools in Delhi

Information Courtsey: GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI, (EDUCATION DEPARTMENT)

Govt of NCT of Delhi (Education Department) has issued Order in exercise of the powers conferred by sub-section (1) of section 3 of the Delhi School Education Act, 1973 (18 of 1973) read with rule 43 of the Delhi School Education Rules, 1973, and on the recommendation of the Delhi School Education Advisory Board, the Lt. Governor of the National Capital Territory of Delhi, made the following Order in respect of admission procedure for pre-primary classes in the recognized schools in Delhi.


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(T0 BE PUBLISHED IN PART -IV OF THE DELHI GAZETTE -ORDINARY)
GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI
(EDUCATION DEPARTMENT)
OLD SECRETRIAT, DELHI-110054.
No.F/DE/15/1031/ACT/2007/ 7002 Dated:24.11.2007
ORDER
No.F/DE/15/1031/ACT/2007/7002. -In exercise of the powers conferred by sub -
section (1) of section 3 of the Delhi School Education Act, 1973 (18 of 1973)
read with rule 43 of the Delhi School Education Rules, 1973, and on the
recommendation of the Delhi Sch ool Education Advisory Board, the Lt.
Governor of the National Capital Territory of Delhi, hereby makes the following
Order in respect of admission procedure for pre -primary classes in the
recognized schools in Delhi, namely: -
1. Short title and commencemen t. – (1) This Order may be called
the Recognized Schools (Admission Procedure for Pre -primary Class)
Order, 2007.
(2) It shall come into force with immediate effect.
2. Definitions. – In this Order, unless the context otherwise requires,
-
(a) “Act” means the Delhi School Education Act, 1973 (18 of 1973);
(b) “Delhi” means National Capital Territory of Delhi,
(c) “Form” means the form appended to this Order.
(d) “Management” means the Managing Committee of a recognized
school, imparting education in Delhi,
(e) “Rules” means the Delhi School Education Rules, 1973;

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3. Within a period of three years from the date of coming into force
of this Order, every school shall introduce a pre -primary class for the
admission of children, who have completed the age of minimum four
years as on the 31st March of the year in which admission is being
sought.
Provided that no admission shall be made in standard one unless
the child has completed the age of minimum five years as on the 31st
March of the year in which admission is being sought .
4. With effect from the date of coming into force of this Order, all
admissions in the pre-primary class shall be made in the manner
provided in this Order.
5. Display of information relating to proposed admissions. – Each school
shall display the following infor mation by the 30th November of every
year on its notice board, in its prospectus and website (where available),
namely:-
(a) Total number of seats available for admission in pre -primary
class;
(b) Total number of seats to be filled from the children of
economically weaker sections of society, if the school has been
allotted land on concessional rates by Government agency;
(c) Date, place, mode of distribution and receipt of registration forms;
(d) Infrastructural facilities available in the school;
(e) Details of Faculty of the school;
(f) Facilities available for children with special needs;
(g) Fee structure;
(h) Past performance of the school in different fields, such as, -
(i) Academics;
(ii) Sports;

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(iii) Cultural activities;
(i) list of supporting documents to be produced by the parent at the
time of admission (This list will be as per the requirement of the
school)
6. i) Every school shall use the Standardized Registration Form as per
Form-I, ensuring that each form has a unique number.
ii) Photocopies of the supporting documents may be submitted with
the Registration form. In no case original documents shall be asked for
at the time of registration. Parent or guardian shall submit all original
documents at the time of admission.
iii) The school shall scrutinize the regis tration forms to verify the
details and other particulars filled up by parents or guardian.
7. The school shall not conduct any interview of, or interaction with the
child for whom admission is being sought. There shall also be no
observation of the child either in formal or informal conditions.
Similarly, the school shall not conduct any interview of or interaction with
the parent(s)/ guardian(s).
However, the school can have informal interactions with
parent(s)/guardian(s) only with the purpose to ascertain the veracity and
correctness of the documents/details , which will be communicated to the
parent(s)/guardian(s) in writing in advance.
8. There shall be no overall lottery system to select/short list a child for
admission. Limited use of lott ery may however be adopted in case there
is a tie amongst applicants.
9. Schedule of dates for admission. - The school shall make the
admission as per the following schedule, namely: -

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(a) Distribution of registration forms for admission shall be done from
15th December to 31st December ;
(b) Filled up forms shall be accepted at the school till 7th January up
to 16:00 hrs;
(c) After scrutiny of forms as per admission criteria adopted by it, the
school shall display the following information, namely: -
(i) lists of selected children (First list) and waiting list (Second
List) on 1st February;
(ii) Third list, if any on 28th of February;
(iii) Fourth list, if any on 15th of March.
10. The school shall, display all the above mentioned four lists on their
web-site (where available) and notice board on the dates above with the
following information:-
(i) Names and registration number of all the children whose
standardized Registration Forms were received by the school;
(ii) Names and registration no. of children selected for admission;
(iii) Draw of lots and date, time and venue of the draw of lots in
case of tie.
11. Fees from the parent(s) or guardian(s) of the selected children in the
First List shall be accepted in the school till 16.00 hrs on 15th February.
Similarly, fees from the parents or guardian of children selected from the
Second list shall be accepted till 16:00 hrs. on 26th February . Fees from
the parent(s) or guardian(s) of children selected from the Third and
Fourth List will be accepted till 16:00 hrs. on 10th March and 25th
March, respectively.
12. In case any fee is collected f rom the parent(s) or guardian(s) of a
child whose admission is cancelled subsequently due to non-submission
of original documents by the due date, or any information or document

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submitted at the time of registration being proved to be wrong or false,
the entire fee except registration fee shall be refunded.
13. If any parent or guardian, after depositing the full fee for admission of
a child, chooses to withdraw the child from the sch ool within one month
from the date of the admission, then the school may retain the
Registration Charges, Admission Fee and the tuition fee for one month
only, and shall refund all other amounts of fee or other charges.
14. The school shall develop and adopt criteria for admission which
shall be clear, well defined, equitable, non - discriminatory and
unambiguous. The school shall adopt th ose parameters which are in the
best interests of children and are in line w ith its own philosophy, and
these shall include the following:-
(i) Neighbourhood - It is in the interest of children that they are
provided admission in a school nearest to their residence. The
schools shall, therefore, give preference to children living in
nearby areas. If the school is satisfi ed that a good and safe
transport is available for a child, then, it may consider giving
admission to such a child even if he/she lives at a place quite far
off from the school. This is also important as distribution of
schools is not uniform in the city.
(ii) Background of the Child - Children from all social and
economic backgrounds shall be equally considered for admission.
The school shall make a conscious effort to admit children with
special needs or from vulnerable backgrounds.
(iii) Sibling - Generally, parent(s) or guardian(s) prefer that their
children study in the same school. Therefore, the school may give
preference to a child who has a sibling studying in that school.
(iv)Transfer Case: - Many parents or guardian are working in
transferable jobs, in the government and other private sectors.

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The school may give preference to the child of such parent (s) or
guardian(s).
(v) Single Parent i.e. divorced/widow/widower/unmarried: - The
School may give preference to admit child of such single parent.
(vi) Management Quota – School may have a management quota
which shall not exceed twenty percent of the total seats available
for admission in the class.
Schools can also fix additional parameters but are required to stipulate a
point system for each criteria/parameter
15. The admission criteria adopted by the school shall be made by the
Managing Committee and be finalized with the prior approval of the
Directorate of Education. The final approval/ disapproval shall be
communicated to the concerned school within four weeks from the date
of receipt of request from the school concerned.
16. Every school shall make public the approved admission criteria
adopted by it, on its website (where available), prospectus and Notice
Board.
17. The school shall not change, alter or modify its approved admission
criteria during the admission process in an academic session.
18. An Admission Committee under the chair personship of the Principal
of the school shall be constituted with the following, as members:-
(i) Two representatives from the parent(s) or guardian(s) in
the Managing Committee/ PTA;
(ii) Headmaster/Headmistress of the school/In charge of the
primary section.
19. The functions of the Admission Committee shall be as follows: -

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(a) Overall monitoring of the admission process;
(b) Conducting the draw of lots, if required, in a transparent
manner in front of parents or guardian and all members
of the Admission Committee;
(c) Ensuring that the norms and criteria specified by the
school for admission are objectively applied to determine
the admission.
(d) Ensuring that the time schedule and other stipulations in
the admission procedure are fully adhered to;
(e) Attending to the complaints, if any, in an impartial manner
and taking remedial and corrective manners.
20. Special Provision for the session commencing April 2008 :-
i) In case the Management of any school finds that the
school does not have any vacancy for pre - primary class
for academic session starting from April 2008, then, it shall
notify the same on its website, prospectus and notice
board, respectively and shall also inform the Deputy
Director of the District concerned, in writing, by 15th
December2007.
ii) All children who have been given admission for academic
year 2007-08 in a class lower to pre-primary class shall
move to the pre-primary class for the academic session
starting from April 2008.
21. There shall be one year of pre -primary class in every school. A
class of one year duration preceding this called pre -school may be setup
as a neighboring pre-school and the Education Department shall
frame the guidelines in this regard, in consultation with experts. The
schools which are already running pre -school class may continue to do
so subject to the following conditions:

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(a) Every child admitted to pre-school shall be of minimum
three years by 31st March of the year in which admission
is being sought;
(b) The schools shall frame their own guidelines for admission
to pre-school class and the same criteri a as for admission
to the pre-primary level may be adopted, until such time as
the guidelines for pre-schools are framed;
Explanation: - For the purposes of this clause, the ages stipulated for
entry into standard one, pr e-primary class and pre school class are the
minimum ages and there is no bar to children older than the ages
specified in this clause being given admission to these classes.
22. Monitoring by Education Department:-Every school shall furnish a
soft copy, and hard copy of the information in clause 5 of this Order ,
duly signed by the Principal , to the Deputy Director (Education) of the
District concerned by 30th November, who shall ensure that this is
placed on the web-site of the Education Department
(www.edudel.nic.in).
23. A copy of the adopted criteria as approved by Management
Committee shall be submitted in the office of the c oncerned Deputy
Director by 30th November, for approval/disapproval.
24. Every school shall furnish detailed information r egarding admissions
made in the pre-primary class, on the Reporting Form in Form II and
District Deputy Director of Education shall put the same on the website
of Education Department for public viewin g.
25. A Monitoring Cell shall be constituted in each district under the
Chairmanship of the District Deputy Director, who shall look into
complaints regarding admission and shall also conduct regular

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inspections to ensure that the process is hassle free , objective and
transparent.
26. Any non-compliance of the above Order shall be viewed seriously
and necessary action shall be taken as per the provisions of the Delhi
School Education Act & Rules 1973.
By order and in the name of the Lt. Governor of the
National Capital Territory of Delhi,
Sd/-
(_______________)
Joint Secretary
(Education)


Original copy of order can be downloaded from Directorate of Education website.